Fibreworks Composites
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Human Resources Assistant

Human Resources Assistant helps with administration of the day-to-day operations of the Human Resources (HR) department. HR oversees employee relations, compensation and benefits, recruitment, hiring, training, and retention.

Principal Accountabilities:

  • HR Policies and Procedures
    • Assist with the formulation and implementation of HR policies and procedures
    • Advise and assist employees with understanding HR policies and procedures
  • Recruitment and Hiring
    • Create and post job opportunities on recruitment sites (company website, Facebook, Indeed,
    BetterTeams, etc.
    • Receive and review job applications/resumes
    • Schedule and conduct interviews with Leadership
    • Collect and verify candidate information including background checks, reference checks
    • Provide feedback to candidates regarding the hiring process
    • Assist with administering and processing new hire paperwork to include offer letters, onboarding, etc.
    • Coordinate and conduct orientation of new employees
  • Employee Development
    • Assist with coordinating performance evaluations
    • Organize training and coaching
    • Assist with the provision of employee wellness programs and other HR services
    • Assist with recording performance, disciplinary information
    • Assist with the termination process including paperwork, notifications to relevant departments
    and exit interviews
  • Employee Database Management
    • Maintain and process accurate and complete HR and employee records
    • Respond to requests for data
    • Select relevant data and compile HR reports including statistical summaries, charts, graphs
    and survey
  • Administrative Support
    • Handle incoming phone calls and emails
    • Manage HR schedules and calendars
    • Schedule meetings and venues
    • Assist with making travel arrangements
    • Prepare and distribute correspondence and communications
    • Assist with planning and coordinating employee events
  • Employee Liaison
    • Ensure smooth flow information between employees and HR
    • Respond to inquiries and request from employees
    • Act as an advocate for employees
    • Convey employee concerns and issues to management
  • Payroll and Benefits
    • Assist with benefit enrolment of employees when eligible and cessation of benefits on
    termination of employment
    • Input and track PTO (PTO-V and PTO-S)
    • Collect time and attendance records
    • Assist employees with payroll related questions
  • Compliance
    • Promote employee compliance with HR mandated processes and systems
    • Monitor adherence to labor laws and employment regulations

Regular Hours of Work:

  • Normally 8:00AM – 5:00PM Mon-Fri

Type:

  • Non-Exempt, Full Time

Education & Experience Required:

  • Prefer two or more years’ experience as an HR Assistant or related responsibilities
  • Recent graduates, Bachelor in Human Resources or Business Management
  • Working knowledge of HR functions and best practices
  • Exposure of employment law and HR responsibilities
  • Excellent written and verbal communication skills
  • Effective HR administration and people management skills
  • Exposure to payroll practices
  • Exceptional interpersonal skills
  • Highly computer literate with capability in email, MS Office and related business and communication tools
  • Works well under pressure and meets tight deadlines
  • Fantastic organizational and time management skills
  • Strong decision-making and problem-solving skills
  • Meticulous attention to detail
  • High level of integrity and discretion required
  • Ability to accurately follow instructions

Work Environment & Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. It involves continuous sitting while in front of a computer. The work environment may require a combination of indoor and outdoor activity (hot, cold, wet, humid conditions) with a varied amount of walking, standing, sitting, climbing (i.e. ladders, stairs), balance (maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery surfaces), bending, reaching, handling (seizing, holding, grasping, turning picking, pinching), stooping, kneeling, crouching and ability to lift/carry/push/pull up to 50 pounds. Work may require the ability to operate material handling equipment (forklift, pallet jacket, etc.) in a safe manner. While performing the duties of this job, employees may work around variable noise levels or with fume or airborne particles, hazardous chemicals, etc. requiring the use of personal protective equipment such as face protection (safety glasses, goggles, etc.), gloves, and hearing protection. Work duties may also be required to work in a standard office setting and to use standard office equipment, including a computer and/or the ability to travel by air or auto. This position may be expected to work varying shifts and hours to ensure successful operation of activities in the organization. Some positions entail working with small parts/components. Employees must have excellent hand-eye coordination and good manual dexterity in both hands. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.